Deteriorating health and other extenuating circumstances force a student to take an academic leave, a kind of leave of absence for one year, after which one can continue studying at a university. We will tell you about each of the reasons to take an academic leave and explain what documents in a particular case need to be submitted to the dean’s office.

For what reason can a student take a leave of absence?

Academic leave for medical reasons

If you have serious health problems (chronic or frequent illnesses, injuries), you have the right to take academic leave by providing a doctor’s certificate. Academic leave for medical reasons is also issued during pregnancy. In this case, you must bring to the dean’s office a certificate of a normal pregnancy of more than 24 weeks or a pathological pregnancy of any period.

Medical indications are the only reason that gives a 100% right to academic leave. The university considers other valid reasons and makes its decision.

Academic leave due to conscription into reserve service

In this case, the student must provide the dean's office with a certificate from the district (city) military commissariat. The duration of academic leave will correspond to the period specified in the certificate.

Other valid reasons

Academic leave for financial reasons

A student can apply for academic leave if he cannot pay tuition fees under the contract. This situation can be caused by the illness or death of the breadwinner, a natural disaster, catastrophe, fire or other objective circumstances. The reason for receiving academic leave may simply be the difficult financial situation of the student or his family.By the way, academic leave for financial reasonsgranted no earlier than after successful completion of the first year of study).

Here are a few more reasons for taking academic leave that are considered valid:

The need to constantly care for a sick relative (father, mother, child). In this case, you need to confirm the validity of the reason with relevant documents (conclusion from a health care organization and birth certificate).

Studying at a foreign university in the direction of the university.

Preparation and participation in national teams of Belarus in official championships and international competitions.

How long is sabbatical leave?

Academic can be taken for no more than a year for the entire period of study. If you leave in the first semester, leave is granted from the date of application until September 1 of the following year. Are you taking academics in the second semester? Then you will be given leave until February 1 of the next year.

How to get academic leave?

You need to go to the dean's office and write a statement. If necessary, attach documents to it. Next, the dean’s office will submit your application for consideration to the rector, who will decide whether to grant academic leave or not.

How to return to university after academic leave?

When the academic leave comes to an end, it will be necessary to submit an application to the dean's office addressed to the rector for return from leave. If academic leave was granted for medical reasons, the application must be accompanied by a doctor’s statement that your health allows you to continue studying at the university.

Other leaves that a student can get

Parental leave until the child reaches the age of three

To receive such leave, you must submit the child’s birth certificate to the university. Interestingly, the father of the child can also receive such leave. In this case, it will be necessary to provide a certificate from the mother’s place of work or study stating that she has not been granted leave to care for the child.

The leave period is set from the date of application until the child reaches three years of age. If the leave expires during the school year, then at the request of the parent who is caring for the child, the leave can be extended until the end of the current school year.

Leave for military service

Such leave is granted on the basis of a summons issued by the district (city) military commissariat. After leaving service, a former student has the rightwithin one year from the date of dismissal continue studying at the university under the same conditions.

Is it possible to combine vacation and study?

When a student has the desire and opportunity to combine vacation with studying at a university (we are talking about leave to care for a child until he reaches the age of three, leave in connection with military service or service in the reserve), you can additionally submit an application and ask to study at the university on an individual schedule. In this case, the paying student will be required to continue paying for tuition in accordance with the concluded agreement.

If you wanted to take an academic leave, but did not find your reason on the list (“tired of studying”, etc.), we advise you to think: is it worth looking for a reason for taking time off in this case?Try to figure out why you. And move on!

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Every student has the right, according to the Law “On Education in the Russian Federation,” to:

1. Academic leave
2. Holiday to care for the child.

Academic leave

The procedure for granting academic leave at the university is regulated by Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the Procedure and grounds for granting academic leave to students.”

General rules for granting academic leave at the university:

• Reasons why a student may take academic leave:
  • For medical reasons
  • Family circumstances
  • In connection with conscription for military service (for correspondence students)
• Academic leave at the university is granted for a period of no more than two years.
• An academic student can take an unlimited number of times.
• While a student is on academic leave, he is exempt from completing the educational program and is not allowed to participate in the educational process
• The decision to grant academic leave to a student is made by the university administration within 10 days from the date of receipt of an application from the student with attached documents

How to take a sabbatical leave:

In order to take academic leave, you must provide the following documents to the university administration:

1. Personal statement. Sample application for academic leave. Conclusion of the medical commission of a medical organization - medical certificate for academic leave (if the basis is medical indications - your health)
2. Documents that confirm the need to provide you with an academy (if available, if the basis for leave is family and other circumstances)

If a student who requires an academic leave is liable for military service, then he is granted a deferment from the army in case of conscription for military service. In this case, the following document must also be provided:

3. A summons from the military commissariat containing the time and place of departure to the place of military service

For students on academic leave for medical reasons paid monthly compensation payments in the amount of 50 rubles.

The procedure for providing compensation payments is regulated by Decree of the Government of the Russian Federation of November 3, 1994 No. 1206 “On approval of the Procedure for the appointment and payment of monthly compensation payments to certain categories of citizens.”

To receive compensation payments during academic leave for medical reasons you need:

• At your place of study, submit an application for monthly compensation payments
• Attach to the application a copy of the order granting academic leave for medical reasons.

The decision to assign monthly compensation payments is made within 10 days by the administration of the educational institution

Compensation payments are paid from the date the student is granted academic leave at the university

Maternity leave

How to take maternity leave (student maternity leave)

A student who is going to become a mother must complete the following sequence of actions to receive academic leave:

Holiday to care for the child

You can also take parental leave until your child is three years old.

To do this, you must write an application and submit it to the administration of the educational institution.

To obtain academic leave at the university, reasons for this purpose they must be sufficiently weighty. There may be several such reasons. More often people go on academic leave due to pregnancy, to care for a small child, or for health reasons.

Academic leave is granted to a student on the following grounds:

In the case of an application for medical reasons - on the basis of the student’s personal statement, as well as the conclusion of the clinical expert commission of the state, municipal health care institution at the place of constant observation of the student. The conclusion must be written or certified by the university medical center. Moreover, without the consent of the student himself, the diagnosis is not indicated in the conclusion.

In the case of an application for other reasons - on the basis of the student’s personal statement, as well as the corresponding document that confirms the basis for receiving academic leave indicating the reason.

A student applying for academic leave must not have any outstanding debts in any subjects. Otherwise, the request may simply be refused.

To obtain academic leave for health reasons, you must obtain a special certificate in form 095/U. The same certificate is required when applying for academic leave due to pregnancy. A student who fails to complete such a document on time may be expelled for academic failure.

Another reason why a student may apply for academic leave is the difficult financial situation of the family. A student can receive an extra year of deferment from study by obtaining appropriate confirmation of financial status from the social security authorities. You can also get an academic degree due to the need to care for a sick relative.

Most often, academic leave is given for six months or a year. However, the mother of a young child has the right to receive a deferment from education for a period of up to six years. True, if possible, you should try to finish your studies at the university as early as possible. During the entire period of study at the university, a student can take no more than two academic leaves.

Many students want to go on academic leave due to serious debts in their subjects. But almost no one manages to do this. Even if a student has a good reason for taking an academic course, he may simply be expelled for poor academic performance.

An application for academic leave must be submitted to the rector, who can reject or approve it. To confirm valid reasons, the student may be required to provide various documents and certificates. Based on the decision made, an order of the rector is issued.

If a student has not started studying at the end of the academic leave within a month, he is expelled from the university.

In accordance with Decree of the Government of the Russian Federation No. 1206 of November 3, 1994, students on academic leave for medical reasons receive monthly compensation payments. The university can also pay benefits to students who are on academic leave from its own funds.

Students staying at the academy have the right to live in a dormitory. The procedure for paying tuition when granting academic leave to students who study with full compensation for training costs is determined by the terms of the contract.

A student cannot take academic leave from the university due to incapacity for work. During the period of incapacity for work due to pregnancy and childbirth, in accordance with Federal Law No. 81-FZ of May 19, 1995, students are granted leave with the wording “maternity” with the payment of benefits established by this law. In these cases, full-time and part-time students are granted leave with the wording “for family reasons.”

So, in order to receive academic leave, a student must submit to the dean of the faculty a personal application completed in the prescribed form, as well as one of the following documents:

The conclusion of the clinical expert commission, certified by the medical health center of the university, or the conclusion of the medical health center of the university;

A document confirming the grounds for receiving academic leave, indicating the reason why the student wishes to take academic leave from the university.

The dean of the faculty endorses the application and then submits it for consideration to the vice-rector for academic affairs. In case of a positive decision, the application with the resolution of the vice-rector is sent to the department of personnel management and social work for the preparation of an order. After the order is issued, the general department of the university transmits an extract from the order to the faculty.

If you are expecting a child, it is a great joy. But if you are studying at the same time, you will have to combine your studies with the inevitable problems that arise during pregnancy. To receive academic leave, you must submit an application to the head of the educational institution.

If you are expecting a child, it is a great joy. But if you are studying at the same time, you will have to combine your studies with the inevitable problems that arise during pregnancy. In order to avoid this sometimes difficult combination, the student has to go on academic leave. If a student does not have academic debt, she has the right to apply for academic leave.

To receive academic leave, you must submit an application addressed to the head of the educational institution and submit the following documents:

medical certificate 095 y about temporary disability;

medical certificate form 027 y (discharge summary);

KEC conclusion.

After submitting your documents, all you have to do is wait for the decision of the management of your university.

If the result is positive, you will apply for an academic certificate and an academic certificate will be issued to you. It indicates the subjects that you have already completed, the number of hours and also the grades received in all disciplines studied.

However, you are unlikely to be able to register for an academic degree in the early stages of pregnancy; you will still have to attend classes until 7 months of pregnancy. But even in this case there is a way out. If you have good academic performance and you are not in conflict with the teachers and management of the educational institution, you can arrange for yourself to attend classes freely. To do this, you will need a pregnancy certificate from the antenatal clinic. By submitting a certificate to the dean's office, you will most likely get the opportunity to attend only those lectures that you cannot do without. But you shouldn’t abuse your position and good attitude towards yourself, don’t let your academic performance slip, and from time to time please teachers with your presence.

The freed up time can be used to prevent your health and maintain good physical shape. You can go to the gym and exercise, but the most effective way to do this is to visit the swimming pool. Health swimming classes in specialized groups will help you more easily cope with possible negative aspects that arise in almost all pregnant women. Swimming strengthens and develops all body systems, hardens the body, increases immunity and resistance to various diseases. Special sets of sports exercises prepare women for the upcoming birth. If a woman has no medical contraindications for swimming in pools, she can visit the pool at any stage of pregnancy.

To obtain permission to practice in the pool, you will need a certificate from the pool. But if you have a pregnancy certificate from the antenatal clinic, this will be enough if the gynecologist indicates that you have no medical contraindications for playing sports and swimming in particular. Swimming classes for pregnant women often include health-improving water aerobics complexes, where expectant mothers are taught various techniques to facilitate the birth process. This includes proper breathing during contractions, the ability to relax in time or tense at the right moment, and much more.

In addition, swimming stimulates blood circulation, the blood is saturated with oxygen, thereby improving the nutrition of the brain, which will certainly help you in your studies.

But the deadline has come, and you receive academic leave for pregnancy.

You can take such leave only twice during the entire study period. The stipend is not paid during academic leave, but you will receive maternity benefits in the amount determined by law. Depending on the financial strength of your educational institution, you may be entitled to additional payments to your benefits. Nonresident students are guaranteed accommodation in a dormitory during their academic leave, if necessary. Paid educational institutions do not charge fees for the entire period while the student is on academic leave.

And you can be on academic leave for quite a long time. Firstly, academic leave for pregnancy can be extended for a year if the situation requires it, and there are documents confirming this situation. Secondly, you can take academic leave to care for a child under three years of age. If there are serious medical indications, academic leave to care for a child can be issued for up to 6 years. It goes without saying that everything must be documented.

Once all problems related to pregnancy and childbirth or child care have been completely resolved, the student can initiate the process of returning to study by submitting an application and submitting all necessary medical certificates. At the same time, she will continue her studies while maintaining the basis on which she studied before her academic leave. That is, if a student studied on a budget basis, and during the academic period changes occurred, and education became paid, she will continue to study, as before, at the expense of the budget.

It seems it’s time to open a legal consultation on our blog. We have received several letters asking for information on the rules for granting academic leave in 2015, explain the legislative nuances. To write a detailed article on how to get academic leave, the editors of Studlans turned to a lawyer.

We decided to write a post in the form of questions and answers regarding academic leave. If anything remains unclear, ask in the comments, we will forward your questions to a lawyer and continue the topic!

The answers are given according to the state of the legislation as of 2015.

What is a sabbatical leave?

Academic leave is a period for which an educational institution gives a student temporary permission to stop receiving education (higher or secondary vocational). Academic leave is granted on the basis of valid reasons that make full-time study impossible. A student who has received an academic leave of absence is not considered expelled.

Academic leave is granted:

- students;
- cadets;
— graduate students;
- adjuncts;
- residents;
- trainee assistants.

What laws regulate the procedure for granting academic leave?

Academic leave is granted on the basis of clause 12, part 1, art. 34 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in the Russian Federation”, which came into force on September 1, 2013. This is a basic legislative act that establishes the right of students to receive academic leave.

Specific provisions for granting academic leave are established by by-law - Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the procedure and grounds for granting academic leave to students.”

The Order has an Appendix - “Procedure and grounds for granting academic leave to students” . This is the main document that determines the solution to most issues related to the academician.

But to resolve some specific issues, it is necessary to turn to other sources. Thus, closely related to obtaining an academic degree due to pregnancy are the issues of granting maternity leave, as well as parental leave until the child reaches the age of three years. This issue is not disclosed in the Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455, therefore it is resolved on the basis of the already mentioned Federal Law “On Education”.

Issues related to deferment from army conscription during academic leave are regulated by Art. 24 of the Law “On Military Duty and Military Service”.

Issues related to the payment of scholarships are regulated by Order of the Ministry of Education and Science of the Russian Federation dated August 28, 2013 No. 1000.

How to take a sabbatical?

The algorithm for obtaining an academic degree is as follows:

1. You collect documents confirming extenuating circumstances due to which you have to interrupt your studies.
2. Write an application addressed to the rector of the educational institution.
3. Please attach documents supporting your request to your application.
4. Submit an application with documents to the rector’s office.

What documents are required to apply for academic leave?

To apply for academic leave, you must provide along with the application documents proving that the student is unable to attend classes. Depending on the circumstances, these may be:

— medical certificates 027/U and 095/U;
- summons from the military registration and enlistment office;
— other documents (for example, confirming the illness of a relative, an invitation to study abroad, etc.).

On what grounds can academic leave be granted?

The application for academic leave must indicate on what basis the student requests a break from studies. The circumstances on the basis of which academic leave is granted can be divided into conditional and unconditional.

Unconditional circumstances include:

— medical indications that prevent the continuation of education and confirmed by the conclusion of a medical commission (including pregnancy);
- conscript military service.

The conditional ones are:

- family circumstances;
- other circumstances.

Here the management of the educational institution decides how valid the reasons are that prompt the student to interrupt his studies.

Student, remember: problems with passing the exam are not a justification for the academician! If you have given up on studying, take care of very convincing, preferably unconditional, justifications for receiving academic leave. The rector’s office will definitely find out how you are studying, and if they suspect you of trying to avoid a well-deserved expulsion, they may ignore family and especially “other” reasons for your application.

Is it necessary to somehow confirm the justifications specified in the application for academic leave?

Necessarily. The rector's office will not take your word for it, even if you submit your application on crutches or show obvious signs of being nine months pregnant. Please note that even in the case of unconditional medical indications, certificates must be prepared according to the rules (forms 027/U and 095/U).

As they say, “without a piece of paper you are a bug.” It is impossible to fight the university bureaucracy; you have to play by its rules.

Where can I download a sample application for academic leave?

An application for academic leave is written according to the usual standard. Indicated:

— position and full name of the head of the educational institution;
— information about the applicant (including information about the faculty, specialty, group);
— the word “Statement” is placed in the center;
- a request for academic leave is stated from a new line;
— the justification for its provision is indicated, along with a list of attached documents;
— the date for drawing up the application is set;
— the document is completed by the applicant’s signature.

You can find a sample application for academic leave on our website.

How long is the sabbatical leave?

Maximum duration of the academy – two years. Most often, the student is given a year. If the problems that led to the interruption of studies have not disappeared, you can take another academic leave.

How many times can you take academic leave?

You can take an academic course as many times as you want (but only if you provide compelling reasons). The law does not limit a student’s number of academic leaves.

Is it possible to extend academic leave?

Strictly speaking, academic leave is not extended; if necessary, a new one is simply taken. But in colloquial speech and even in legal advice they often talk about extending academic leave, so you can use this expression.

You just need to remember four important things:

— if an extension is necessary, a new application for academic leave is written;
— documents are again attached to the application confirming the existence of valid circumstances forcing the student to interrupt his studies (that is, the whole procedure is repeated);
— a budget place is guaranteed to be reserved only for the first academic;
— the deferment from conscription applies only to the first academic leave.

Who decides on granting academic leave?

This decision is made by the head of the educational institution (usually the rector). An authorized official can also make a decision. In any case, the legislation allows 10 days from the date of receipt of the application for academic leave to make a decision.

Can they refuse to grant academic leave?

The management of the educational institution has the right to refuse the applicant if it considers the circumstances that prompted him to take a break from studying are not convincing enough.

How to take academic leave for medical reasons?

Academic leave due to illness is quite easy to obtain, since medical indications are considered the most objective grounds for a break in study. But not every illness can justify the need for an academician. The decision as to whether a student can continue studying or whether he needs a break to recover his health is made by a medical commission.

Documents required to consider this issue:

1) certificate of temporary disability (form 095/U);
2) extract from the medical history (form 027/U).

You should contact the management of the educational institution with these documents, who will give you a referral to undergo a medical examination. Usually the commission takes place at the student clinic. If the medical expert commission recognizes the need for a break in the educational process, the university provides the student with an academic.

Do they provide academic leave for non-medical reasons?

Yes, such a possibility exists. You can get an Academy:

- if you wish to serve in the army by conscription;
— in case of family circumstances forcing the student to postpone further education;
— in other cases when objective reasons prevent the continuation of education.

The concept of “other circumstances” is very broad, but it should be taken into account that the university may consider them insufficient to grant academic leave. For example, an invitation to work or study abroad can be regarded as both a valid and disrespectful reason, depending on the position of the administration. It happens that students are even provided with an academy so that they can participate in a television show. But this is the good will of the leadership of the educational institution, and not a rule.

We also note that for students who study well, it is easier to get an academic degree due to other circumstances. If a student has problems with his studies, the rector’s office may consider an application for the provision of an academic position as an attempt to evade the session.

Is it possible to take academic leave during pregnancy?

Pregnancy is a medical condition and is an unconditional circumstance justifying academic leave. To go on academic leave due to pregnancy, you must:

— receive a certificate in form 095/U and an extract from the outpatient card of the antenatal clinic about registration due to pregnancy;
— apply with these documents to the dean’s office or rector’s office of the educational institution;
— receive a referral to undergo a medical expert commission (usually it is carried out at the student clinic);
- pass the commission;
— attach the commission’s decision to the application for academic leave.

Is it possible to extend academic leave to raise a child up to three years?

In the Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the procedure and grounds for granting academic leave to students,” there are no special instructions on the provision of academic leave for the purpose of raising a child. But clause 12, part 1, art. 34 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in the Russian Federation” provides for the observance of women’s rights regarding the receipt of leave to care for a child up to three years old (in accordance with the general provisions of current legislation).

How to extend academic leave in practice? The algorithm is simple:

1) receive your first academic degree during pregnancy (for two years);
2) after the expiration of the first academic year, you submit an application for the second one - for family reasons (for another two years).

Is academic leave granted for family reasons?

Yes, this is a fairly common reason for getting an academic degree. For example, the justification may be the need to raise a child, care for a seriously ill relative, or even a difficult financial situation in the family. All these and other family circumstances must be documented.

But keep in mind that the management of the educational institution has the right to refuse a student. When making a decision, the current circumstances in the student’s life are taken into account, and the objectivity of the reasons prompting them to interrupt their studies is analyzed. The decision in each case is made individually: one student may be given an academic permit, and another, under the same circumstances, may be denied. For example, a refusal may be caused by the suspicion that the student is just trying to solve problems with the session.

Sometimes the university offers an alternative solution to the issue: for example, if a student has a difficult financial situation forcing him to work, he may be advised to transfer to the correspondence department.

Is there a sabbatical leave for military service?

It would seem, why would a full-time student take an academic course for conscription service? You graduate from high school or are expelled, then you will serve. However, in some cases, students prefer to take a break from the educational process and serve in the army - usually for the purpose of a future career. In this case, you can take a student on the basis of a summons from the military registration and enlistment office, and then return to the university.

Is it possible to take a sabbatical during the first year?

You can take an academic course at any stage of your studies. The legislation does not place restrictions on this issue, since health problems or other circumstances that impede learning can arise at any time.

You just need to remember that the university management treats students taking academic leave in their first year with special attention and especially carefully analyzes the rationale for the application. Considering that before, you can understand the administration! So you shouldn’t hope that an academic will save you from bad studies.

Is it possible to take a sabbatical leave in the fifth year?

Yes, you can take an academic leave in the 5th year. For example, if a fifth-year student becomes pregnant or a fifth-year student ends up in the hospital with a compound fracture, the university will definitely accommodate. But the rector’s office looks at fifth-year students, as well as first-year students who submit applications for academic studies, with increased attention: is there an attempt to cheat because of an unfinished diploma?

Do they give academic leave in graduate school?

Postgraduate students, like students, have the right to receive academic leave, since postgraduate study is part of the educational process.

Is it possible to get an academic leave if you have academic debt?

In most cases it is impossible. But the university can accommodate the student halfway if there are clearly objective reasons for receiving academic leave. For example, if a student with debt received a severe injury during an additional session, he may be provided with an academic loan on the condition of handing over the “tails” after its completion. Or, as an option, give an academic leave with a transfer to a course below.

Is the stipend paid during academic leave?

This issue is regulated by a special by-law - Order of the Ministry of Education and Science of the Russian Federation dated August 28, 2013 No. 1000 “On approval of the Procedure for assigning a state academic scholarship and (or) state social scholarship to students studying full-time at the expense of budgetary allocations from the federal budget, state scholarships for graduate students, residents, assistant trainees studying full-time at the expense of federal budget allocations, payment of scholarships to students of preparatory departments of federal state educational organizations of higher education studying at the expense of federal budget allocations.”

According to paragraphs. 13 – 14 of this Order, the grounds for termination of payment of scholarships (both state academic and social) are:

— expulsion from an educational institution;
— academic debt;
— receiving a “satisfactory” grade during the session.

Academic leave is not included in the list of reasons for which the payment of a scholarship is terminated. Being in an academy in itself does not create academic debt. So if you received only “good” and “excellent” in all subjects during the previous session, and now you have taken academic, the scholarship will be paid.

Are any monetary compensations paid during academic leave?

A student who has received an academic degree on the basis of medical indications receives additional monetary payments in accordance with a special by-law - the Government Decree “On approval of the procedure for assigning and paying monthly compensation payments to certain categories of citizens.” True, cash payments during academic leave are small - only 50 rubles per month.

To receive compensation payments, you must submit an application with the relevant documents to the rector's office (you can indicate this point in the application for academic leave). Compensation begins to be paid from the date of granting the academic leave, if the application for it is received no later than 6 months from the date of granting leave. If the student comes to his senses after six months, payments will be received no more than 6 months from the day of the month in which the application for compensation was submitted.

Female students on parental leave until the child reaches the age of three receive a monthly allowance in accordance with Federal Law No. 81-FZ of May 19, 1995 “On state benefits for citizens with children” (with subsequent amendments and additions).

Is a student provided with a dormitory during an academic leave?

Complex issue. Order of the Ministry of Education and Science of Russia dated June 13, 2013 No. 455 “On approval of the procedure and grounds for granting academic leave to students” refers us to Art. 39 of the Federal Law of December 29, 2012 No. 273-FZ “On Education in the Russian Federation”. And it says that the student’s dormitory is provided...

... if such organizations have appropriate specialized housing stock in the manner established by the local regulations of these organizations.

Have questions? Ask in the comments!